When you hear the words Annual General Meeting (or AGM), it might not spark quite the same excitement as “opening night” or “audition weekend.” Let’s be real—AGMs don’t usually come with costumes, applause, or confetti.
But having now attended a few myself as a proud member of The Regals Musical Society, I can confidently say: AGMs are not just a box to tick or a bureaucratic obligation. They’re an essential part of how we function—and more importantly, how we grow as a thriving, transparent, and inclusive community.
What IS an AGM?
An AGM is a yearly gathering of the society’s members, where we come together to reflect on the past year, look ahead to the future, and handle the formal responsibilities that keep the organisation running.
It’s where we:
- Review financial statements
- Hear reports from committee members
- Elect or re-elect the committee
- Discuss and vote on important changes
- Provide space for members to ask questions or raise concerns
It’s basically our yearly health check—and everyone has a seat at the table.
Why It Matters
💡 Transparency
The AGM gives all members insight into how the society is being managed. It’s an open forum where finances are laid out clearly, decisions are explained, and the committee reports back on the work they’ve been doing behind the scenes. This is your chance to hear about challenges, celebrate achievements, and see exactly where your membership fees go.
✋ Participation
As a member, you have voting rights—and that means a real say in how things are run. You can help elect the committee members who’ll be making decisions on behalf of the group. If there are proposed updates to the constitution, policies, or direction of the society, the AGM is where you get to voice your opinion.
Important note: As per The Regals’ constitution, nominations for committee positions must be received in advance of the AGM. This ensures transparency and gives all members time to consider candidates ahead of the meeting. So if you’re thinking of stepping into a leadership role, be sure to keep an eye out for the official nomination call and deadlines.
🔄 Accountability and Renewal
The AGM ensures that no one holds onto a role without member approval. It gives us the opportunity to thank outgoing committee members, welcome new ones, and bring fresh energy and perspectives into the leadership team. It’s a great way to stay engaged, even if you’re not on stage or on the committee.
What Actually Happens at an AGM?
If you’ve never attended one, don’t worry—it’s more approachable than it sounds. Here’s what you can expect:
- Welcome & Opening Remarks – The President usually kicks things off and reflects on the year that’s been.
- Reports – Committee members (like the Secretary and Treasurer) present updates on finances, membership, productions, and other key areas.
- Financial Overview – The Treasurer presents the budget and financial statements, showing how funds were used and what’s planned for the future.
- Committee Elections – Nominations (submitted in advance) are confirmed, and members vote for committee roles.
- General Business – Any proposed changes to the constitution or major decisions are discussed and voted on.
- Member Questions – Members are invited to raise ideas, concerns, or feedback—this is your forum.
The meeting is usually wrapped up in an hour—and here’s the fun part: at The Regals, we typically follow the AGM with a member social event. Whether it’s a relaxed drink, a shared meal, or a casual catch-up, it’s a lovely way to reconnect, celebrate the year that was, and spend time with familiar faces (without the pressure of tech week!).
Why You Should Come Along
I’ll admit—before I attended my first AGM, I wasn’t sure if it was “for me.” I thought it was more of a committee thing. But that couldn’t be further from the truth.
AGMs are for every member, whether you’re on stage, in the audience, or volunteering behind the curtain. If you care about the future of the society, this is the place to help shape it. Your presence, your voice, and your vote matter.
Plus, if you’ve been curious about getting more involved—whether on the committee, in a volunteer role, or just staying informed—it’s the perfect entry point.
Final Thought
At The Regals Musical Society, we pride ourselves on being a true community. And community isn’t just built during rehearsals—it’s built when we show up, stay informed, and support each other in every aspect of this shared creative journey.
So next time the AGM rolls around, I encourage you to attend—not out of obligation, but out of care. Because when we all take part in the conversation, the society becomes stronger, more inclusive, and better equipped to keep the magic of theatre alive for years to come.
-KC Fonzi
The Regals Musical Society member since 2023
Committee Member 2024-2025
Keep an eye on our socials and emails for the next AGM date and nomination details. All members are welcome—and we’d love to see you there (especially at the social afterwards!).